Fast(er) document indexing using IMiS clients 6.5

Product:	IMiS/Scan, IMiS/View, IMiS/Notes interface
Release:	6.5.x
Date:	07/02/2007

Case:

When we want to create document (i.e. paper based document) in document management system we need to scan it and also type some meta data about this document for later searching and categorizing. Process of typing meta data is called indexing. In most cases indexing is even more time consuming than scanning. That is why we developed new features which allows faster document indexing using OCR technology.

Description:

Release 6.5 of IMiS/View++ or IMiS/Scan++ clients and IMiS NSF design release 6.5 allows faster indexing using OCR technology integrated in ++ clients. Indexing mode is activated everytime users opens image with ++ cllient. If indexing mode is on IDX icon in toolbar is framed as shown in picture below.

By using OCR and LSX technology OCR result is immediatelly inserted in Lotus Notes document field. User just needs to select region on scanned image and Lotus Notes field from pop up menu as show in picture below. Using LSX technology OCR-ed region is immediatelly inserted in selected field.

But how do we know which field is for i.e. Total Value? Developers just need to create field called "IMiSIndexSchema" in doc form and put simple XML in it. For example:

"<Invoice name=\"Invoice\">" +
" <stRac name=\"Number\" type=\"string\"/>" +
" <dtRac name=\"Date\" type=\"string\"/>" +
" <znesek name=\"Total\" type=\"string\"/>" +
" <dtValuta name=\"Payment date\" type=\"string\"/>" +
"</Invoice>"

So in the case of Total OCR-ed value will be inserted in field named znesek. With this simple XML we can dinamically create pop up menu for indexing and every entry in this pop up menu represents one field in Lotus Notes document.

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